Supplier Certification Document Checklist
Required of ALL applicants:
Completed on-line application and $300 non-refundable processing fee submitted at the time of application submission
Payment by credit card is preferred but checks may be made payable to Disability:IN (Payment by check may delay application review.)
Documents of Business/Enterprise Owner(s):
- Proof of U.S. Citizenship or Permanent Resident Status:
- Passport
- Birth Certificate
- Green Card
- Government Issued Picture ID
- Passport
- Driver’s License
- State ID Card
- Disability Status (see Appendix A)
Business Enterprise Documents
(Please submit all documents listed for the applicable business structure.)
- Brief history of business (startups submit brief business plan)
- Resume of owner(s) including owner(s) with disability
- Form 1120 Schedule G
- Certificate of incorporation
- Articles of Incorporation
- Minutes of first board meeting establishing current ownership (proprietary information may be redacted)
- Minutes from most recent meeting of shareholders (proprietary information may be redacted)
- Minutes from most recent meeting of the Board (proprietary information may be redacted)
- Corporate bylaws
- Copies of stock certificates (both sides) or proof of stock purchase or equity agreement by owner(s) with a disability and/or currents stock transfer ledger
- Brief history of business (startups submit brief business plan)
- Resume of owner(s) including owner(s) with disability
- Form 1120s Schedule K
- Certificate of incorporation
- Articles of Incorporation
- Minutes of first board meeting establishing current ownership (proprietary information may be redacted)
- Minutes from most recent meeting of shareholders (proprietary information may be redacted)
- Minutes from most recent meeting of the Board (proprietary information may be redacted)
- Corporate bylaws
- Copies of stock certificates (both sides) or proof of stock purchase or equity agreement by owner(s) with a disability and/or currents stock transfer ledger
- Brief history of business (startups submit brief business plan)
- Resume of owner(s) with a disability
- Articles of organization
- Certificate of organization (for businesses in states which issue certificates)
- LLC regulations/operating agreement
- Form 1065 Schedule C, Form 1120 Schedule G, OR 1120s Schedule K-1
- Brief history of business (startups submit brief business plan)
- Resume of owner(s) with a disability
- Articles of organization
- Certificate of organization (for businesses in states which issue certificates)
- LLC regulations/operating agreement
- Form 1065 K-1s (for each owner), Form 1120 Schedule G, OR Form 1065 Schedule K-1 (for each owner)
- Brief history of business (startups submit brief business plan)
- Resume of owner(s) with a disability
- Partnership agreements
- Proof of capital investment by LGBT partners
- Limited partnership agreements
- Profit sharing agreements
- Form 1065 K-1s (for each owner), Form 1120 Schedule G, OR Form 1065 Schedule K-1 (for each owner)
- Brief history of business (startups submit brief business plan)
- Resume of owner with a disability
- Form 1040 Schedule C
- Applicable operating business license and/or permits
- Assumed name documents (if applicable)
Other Required Documents as Applicable
- Operating business license and/or permits
- Previous year financial statement (profit & loss statement and balance sheet; startups provide opening balance sheet)
- 3 years of most recent federal tax returns (signed copies)
- Start-ups shall provide personal federal tax returns in lieu of business returns for any years in which business returns were not filed.
- If you have not met the income threshold for filing for any of the three (3) years, please provide your SSD, SSI benefit statements for those years.
- Most recent itemized payroll records listing all full/part-time employees
- Contract or work history for the past three years (include contact name, and type of work performed or type of contract received)
- Third party agreements such as:
- Management agreements
- Real estate lease agreements
- Service agreements
- Affiliate/subsidiary agreements
- Equipment rental and purchase agreements
- Proof of bonding capacity
- Documentation from the secretary certifying the names of all current members of the board of directors
- Voting agreements and other equity interests including stock options, warrants, buy/sell agreements, and right of first refusal
- Proof of authority to do business in all states where authority has been granted
- Schedule of advances made to corporation for the preceding three years
Already WBENC, NGLCC, or NaVOBA Certified?
- Government Issued Picture ID
- Passport
- Driver’s License
- State ID Card
- Disability Status (see Appendix A)
- WBENC, NGLCC, or NaVOBA Certificate (must be valid and active)
- If within 90 days of expiring, we will request updated certificate once received.
Already VA Verified SDVOSB?
- Government Issued Picture ID
- Passport
- Driver’s License
- State ID Card
- Proof of U.S. Citizenship or Permanent Resident Status:
- Passport
- Birth Certificate
- Green Card
- Disability Status:
- Department of Defense Form 214 (DD214)
- Disability Ratings Letter from the Veterans Administration.
- Brief history of business (startups submit brief business plan)
- Most recent year Financial Statement
- Profit & Loss statement matching most recent year of federal tax return filed (start-ups provide an opening balance sheet)
- One (1) Year completed signed Federal Tax Return
- Include Schedule C, K or applicable schedule(s) based on business legal structure
- Start-ups shall provide personal federal tax returns in lieu of business returns for any years in which business returns were not filed.
- If you have not met the income threshold for filing for any of the three (3) years, please provide your SSD, SSI benefit statements for those years.
- VA Verification Letter